The Most Important Factors for Choosing Party Venues in Melbourne
A party has the capability of being one of the most memorable experiences ever. The key is to make sure that everything goes perfectly to create those lasting memories. But how do you make sure that your party goes right? It can be a huge expense to create an event for friends and colleagues that everyone will be talking about for ages! So naturally, it’s important to choose the right venue. In such a big and sprawling city, it can be hard to navigate all the party venues to choose from in Melbourne and your choices can make all the difference to either a successful event or one that’s best forgotten!
There are so many things to consider when choosing a venue for your party. Here are the things you can’t overlook!
Know the Capacity
Perhaps one of the most overlooked aspects of choosing from among party venues in Melbourne is knowing how many people you can properly cater for. Have you ever been to a function where there simply wasn’t enough room for everyone? We have – and the worst thing that happens is that guests decide to go elsewhere – something you absolutely DON’T want to happen. There is nothing worse than arriving at a party only to find out that there isn’t enough room for everyone!
Go through your guest list and be certain you know how many party-goers the event venue can hold. Be sure to talk to the venue manager to find out how many people can comfortably fit within the space and talk about possible adjustments that can be made if you are pushing near the limit.
Know the Minimums
Another area that can be overlooked when planning a party is to know the minimum numbers for the space! When a venue offers food and drink, or has a bar that provides drinks, coffee, and more, there are often minimum requirements that come along with the booking.
You might want to think about negotiating complementary services if you spend enough on the venue’s catering. But if you plan on bringing in food from the outside, at least be aware of any potential minimums that the venue might require. If anything, you won’t be caught unaware when the time comes and can better equip your party to handle the number of guests.
Know the Parking
Also, keep in mind that not everyone is going to drive to the event. Look into Uber discounts as well. It’s possible to negotiate rates and set up promo codes for partygoers to use should they need a ride home from the venue. The little things make the difference and easy parking and access will make a big difference!
Know the Layout
While it might not seem like the sexiest aspect of a party, parking is a huge issue in Melbourne and your party will be more successful if you have adequate parking for a large number of your guests. Availability of parking and making it easy for your guests to arrive at your venue can make a huge difference. Finding out the hard way that there isn’t enough car parking space can create the kind of experience that turns your party into a nightmare.
While capacity is important, being able to fit everyone won’t really matter if the space doesn’t flow properly. During the planning process, you need to know two important things: the flow of traffic and what kind of activities the event can accommodate.
Flow is crucial because it will keep people moving instead of coming together in awkward clusters. Everyone can move freely and easily, keeping things light and accessible. And if you need things like speakers or want to make a presentation, having a space for a stage, podium, or demonstration area can also make life a lot easier.
Know the Contract Flexibility
Life happens and things can change at a moment’s notice. The worst-case scenario is needing to move your date or cancel entirely only to find out that you are locked into a rigid contract that provides no room for error.
For that reason, you need to know if there is any contract flexibility. Unforeseen circumstances happen and knowing that you can make a change without taking a major financial loss can provide peace of mind. Keep yourself covered by working with a venue that will keep you covered no matter what might happen.
